ACCOUNT ASSISTANT-PAYABLES
FilledJob Description
The Account Assistant-Payables is responsible for the overall management of the Accounts payable section, supplier payment management, cash-flow forecasting and supplier dispute resolutions, Vendor account reconciliation, and managing the performance of his/her Direct reports. The position reports to the payables accountant.
Demonstrated proficiency working with SAP ERP system AP module and online supplier payments is a must for this role.
Key Responsibilities
1. Supplier Management-
Ensuring all Vendor payments(Except Taxes and employee payments) are done through SWIFT in SAP
Ensure 100% Vendor Accounts reconciliations are performed and reviewed by The Financial and Reporting Accountant by the 3rd week after Month end close
Ensuring that there are no reconciling items that are older than one month in vendor Accounts
Ensure all vendors are paid as per the vendors terms in SAP
2. Vendor Invoice Management(VIM)
Posting of all invoices scanned through Vendor Invoice Management(VIM)
Liaise with Vendor to ensure invoices are submitted on a timely basis.
Ensure BCC 1st time pass Statistics is at +85%
Ensure all invoices together with delivery notes are filed in chronological order as soon as they are posted.
3. General Ledger and AP Maintenance
Review monthly the GRIR Accounts ensuring that the amounts outstanding are below 60 days old.
Review the KRA accounts and ensure that purchase orders and receivers for import taxes paid have been raised.
For other imports logistics providers paid in advance ensure that purchase orders and receivers have been raised.
Ensure all manual payments allocations are done before month closure.
GL reconciliation of sundry creditors and deposits on monthly basis.
4. Reporting
Run the debit balances report and action to be taken by WD3 after month close.
Run and analyze the duplicate invoices report.
GR/IR aged report is run ensuring no items are older than 60days
From non-raw material vendor reconciliations compile a list of accruals required for reporting.
5. Cash flow Management
Manage payment to inter-company counter parties and overseas suppliers as per agreed payment terms
Prepare a forecast of FX payments on a weekly basis for the purposes of managing the Forex exposure.
On a weekly basis, prepare a payment schedule that shows the projected payment by supplier in order to manage company cashflow appropriately
Minimum Qualifications
Knowledge of various legal requirements regarding Government Taxes
Knowledge of the Accounting cycle particularly Procure to pay cycle and record to Report
Demonstrated experience in Accounts payables
Working Knowledge of fully integrated SAP ERP system
Should be a graduate preferably Bachelor of Commerce graduate (Accounting option) and a CPA qualification